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Procore

Approve a Time Entry in the Company Level Timesheets Tool

Objective

To approve a time entry in the company's Timesheets tool.

Background

Timesheets are designed to be filled out by a foreman or superintendent in the field. Once the timesheets are filled out, they generally need to be reviewed for accuracy (e.g. are the hours correct, is overtime being applied properly, is the time coded to the correct cost code) before being sent to accounting at the end of each week. This feature enables a supervisor to review and approve a week's timesheets submitted by foremen for their crews and superintendents for their employees to ensure readiness for payroll and increase accountability with time entries.

Things to Consider

  • Required User Permissions:
    • 'Admin' level permission on the Company level Timesheets tool.
      OR
    • 'Standard' level permission on the Company level Timesheets tool.
      AND
    • 'Admin' level permission on a time entry's Project level Timesheets tool.
  • Additional Information:
    • Once a time entry has been 'Approved', it locks and will need to be "Unapproved" in order to be edited.

Steps

  1. Navigate to the company's Timesheets tool.
  2. Locate the time entry you want to approve.
    Notes: 
    • Time entries are grouped by person.
    • Narrow your results by selecting a specific Work Week and using the Search and Filter functions. 
    • Your work week is determined by the default work week configuration chosen in the company's Time Tracking settings. See Manage Time Tracking Settings
  3. Mark the checkbox next to the time entry. 
    Note: You can bulk approve time entries. See Perform Bulk Approval Actions in the Company Level Timesheets tool.
  4. Click Bulk Actions.
  5. In the drop-down menu, click Approve
    The timesheet status is set to 'Approved' and locks.
    Note: The time entry will become editable once the time entry is Unapproved and the status changes to 'Pending approval'.

See Also

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