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Assign Default Cost Types To Cost Codes

Objective

To assign a cost code cost type to a standard cost code from an integrated ERP system.

Background

In the construction industry, cost codes are used to account for the various cost types on a project and to identify the specific work being done on a construction project. Many construction accounting teams base their cost code structure on the CSI Master Format. Other teams might design a unique cost code structure to suit their company's specific business requirements.

If your company has enabled the ERP Integrations tool to work with an integrated ERP system where the 'Cost Type' concept is supported, your accounting team might classify their cost codes into different classes (i.e., 'Classes' are equivalent to 'Cost Types' in Procore). Some common examples of 'Cost Types' that might be used to group cost codes include: E=Equipment, L=Labor, M=Materials, O=Overtime, and so on.

Grouping individual cost codes into one or more cost types is a common practice for subcontractors and other construction businesses whose expenses are primarily internal (e.g., DE=Direct Expenses and L=Labor). For general contractors, who might need to track a large number of subcontractors, it might be less common to group codes into cost types.

Things to Consider

  • Required User Permissions:
    • 'Standard' or 'Admin' level permissions on the company's ERP Integrations tool. 
  • If your company has enabled the ERP Integrations tool with Sage 300 CRE:
    • The Steps below are intended to be used only when you create a new project in Procore and want to export that Procore project (and its cost codes and cost type assignments) to create a new job in your integrated ERP system (e.g., Sage 300 CRE). They should NOT be used when you have created a job in Sage 300 CRE and want to import it into the jobs, cost codes, and cost type assignments into your company's Procore account as a new project.
  • Additional Information:
    • You can assign one or more cost type(s) to each standard cost code. (e.g., both L=Labor and E=Equipment).
  • Limitations:
    • If the Budget tool is an active tab on the project, do NOT use the Steps below to assign cost types to cost codes. You will need to choose one of these options: (1) Set up the project cost codes on your budget with the appropriate cost type assignments, which automatically sets the cost types in the project's Admin tool when it's pushed to Sage 300 CRE, or (2) Temporarily disable the Budget tool on the project. Then set the cost type assignments as described below and then make the Budget tool active on the project.
    • After a Procore project and Sage 300 CRE job are synced, the cost code cost type assignments are locked in the ERP Integrations tool and the following rules are applied:
      • If you want to add a new cost code cost type assignment in Procore, you may do so using the Steps below. Your changes must then be sent to the ERP Integrations tool and accepted by an accounting approver. Upon acceptance, the cost codes and assignments will be synced with Sage 300 CRE. 
      • You are not permitted to remove cost code cost type assignments in Procore.

Steps

  1. Navigate to the company's ERP Integrations tool.
  2. Click the Std. Cost Codes & Cost Types tab. 
  3. For each standard cost code in your company's list, mark one (1) or more checkboxes to assign the code to one (1) or more cost type.
    Notes:
    • You can hover your mouse cursor over the column headings, to reveal a tooltip that shows the full name for the cost type.
    • Cost Types are created in the Sage 300 CRE system. 

      std-cc-ct-tab.png

      The cost type assignments are automatically saved.
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Last modified
10:20, 9 Oct 2017

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