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ERP Integrations: (Coming Soon!) Sync QuickBooks® Bill Payments with Payments Issued in Procore's Commitments Tool

This documentation details alpha, beta, and other pre-release software, and its accuracy and reliability is not guaranteed by Procore Technologies, Inc. It is being provided online for internal use and evaluation by authorized Procore Beta Participants only. To determine if your company is a Procore Beta Participant, please contact your Procore Procore point of contact. Procore is not responsible for and expressly disclaims all warranties of any kind with respect to this documentation and will not be responsible for any harm, loss, costs, or damages incurred due to its use.

 

 

  Feature Announced: February 27, 2019
Announcement Updated: March 14, 2019

COMING SOON!

Sync QuickBooks® Bill Pay with Payments Issued in Procore's Commitments Tool

For companies that have configured the ERP Integrations tool to work with QuickBooks®, project users will soon have the ability to enter bill payments in QuickBooks® against bills synced from Procore and then export those payments into Procore. This new feature will import the specified QuickBooks® payments into the Payments Issued tab for subcontracts and purchase orders in the Commitments tool. Prior to this feature release, Procore customers were required to manually enter this data into both Procore and QuickBooks®. To use this feature, your company's Procore account will require the following:

The initial beta release is expected to begin rolling out for limited availability in mid-to-late March 2019. General release to production is now tentatively scheduled for April 2019.

Example

quickbooks-payments-issued.png

Why is this important?

This feature was developed in response to user feedback and will provide the following benefits for end users:

  • Eliminate the need to perform double-entry in Procore and QuickBooks®. Prior to this update, users needed to perform manual data entry for payments in both QuickBooks and Procore.
  • Improve your team's visibility into payment status. This update provides your project teams with more transparency about payment status. Now, both project managers and subcontractors who have billings can use the Procore web application to determine if payments have been completed. 

Details

Procore will sync payments made against synced subcontractor invoices from QuickBooks® to create an entry in the Payment Issued tab of a commitment. The feature will support these payment scenarios:

  • General Contractor completes either a partial or full payment for one (1) invoice with one (1) check or credit card.
  • General Contractor completes either a partial or full payment for more than one (1)  invoice with one (1) check or credit card.

See Also

If you would like to ask questions or share any feedback, please contact support@procore.com.