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Procore

Consolidate and Link Yardi Voyager® Vendors to Procore Companies

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Objective

To consolidate your list of vendors in your Yardi Voyager® and Procore directories so that there are no duplicates and that active Yardi Voyager® vendors can be linked to their matching entry in Procore. 

Background

Now that all of your Yardi Voyager® data is visible in Procore, the next step is to consolidate your list of contacts. It’s important to remember that a “vendor” in Yardi Voyager® is equivalent to a “company” in Procore. Therefore, you must make sure that the vendors in your Yardi Voyager® account are accurately represented in your Procore Directory at the Company level. Remember, you only need to link the vendors and companies that you’re going to use in new construction projects that will be managed in Procore. If you have a large number of vendors in your Yardi Voyager® database that will not be involved in any new construction projects, it’s not necessary to establish an accurate link between your Yardi Voyager® and Procore directories. However, it is recommended that you archive those inactive Yardi Voyager® vendors in Procore.

It’s recommended that you consolidate your directories in the following order.

  1. Link to Existing Company: If a Yardi Voyager® vendor exists in Procore, you can link them together. (Note: You can only link “active” companies in Procore.)
  2. Add to Procore: If a Yardi Voyager® vendor does not exist in Procore, you can add it as a new company in the Procore account’s Company level directory and link them together.
  3. Archive: If a Yardi Voyager® vendor will not be used in any future jobs/projects managed with Procore, you can mark it inactive in Yardi Voyager® and it will appear in the 'Archived' filter in the Filters menu in the sidebar of the Vendors subtab in the ERP Integrations tool. (Note: Archived vendors can easily be unarchived at any time.)

Things to Consider

  • It's strongly recommended that you first try to link any Yardi Voyager® vendors that already exist in your Procore account's Company level Directory.

Steps

  1. Consolidate Duplicate Vendors in the Company Directory
  2. Link a Yardi Voyager® Vendor to a Procore Company
  3. Add a Yardi Voyager® Vendor to Procore's Company Directory
  4. Archive a Yardi Voyager® Vendor in Procore