Add a Yardi Voyager® Job to Procore

Objective

To create a new project in Procore from an existing job in Yardi Voyager®.

Background

A 'Job' in Yardi Voyager® is equivalent to a 'Project' in Procore. If you first created a job in Yardi Voyager®, you may use the steps below to add it to Procore. This creates a new Procore project that contains all of the relevant job information. Project data that is synchronized between the two systems include the following:

• Project Cost Codes are pulled from the list of Yardi Voyager® Cost Categories on the Job's Budget
• Project Categories are pulled from the Yardi Voyager® Cost Codes on the Job's Budget
• Job Cost Transaction Details (i.e., direct costs)

Important!  Any Yardi Voyager® Cost Category without a Cost Code will be assigned generic Procore Cost Type. You will not be able to assign your own Cost Type in Procore.

Things to Consider

• Required User Permissions:
  • 'Standard' level permission on the ERP Integrations tool plus ONE of the following:
    • 'Admin' level permissions on the company's Directory tool.
      OR
    • The user must be granted the 'Create New Project' privilege. See Allow Users to Create New Projects.
• Limitations:

   Note

  If your company account has a project limit, a banner will appear at the top of the page to notify you when your project limit has been reached. 
• Additional Information:
  • If you choose to import a job from Yardi Voyager® in order to create a new Procore project, you can select the project template that you want to apply to your new project in the 'Integration Settings' page for the ERP Integrations tool. See Configure Advanced Settings: ERP Integrations for Yardi Voyager®. To learn more about project templates, see Configure a Project Template. 
  • It is recommended that you always perform the import before creating any commitments (i.e., subcontracts or purchase orders) in Yardi Voyager®. Any commitments created in Yardi Voyager® cannot be integrated. 

Steps

1. Navigate to the company's ERP Integrations tool. 
2. Click the Jobs subtab. 
3. In the 'Filters' menu, click Ready to Import. 
   This reveals a list of all the unsynced jobs that exist in Yardi Voyager® but have NOT been added as to your company's Procore account as projects. 
   
   
    
4. Review the Job information as follows:
   • Yardi Voyager® ID. Ensure that the Job ID in Yardi Voyager® is accurately reflected here. This will become the 'Project ID/Number' in Procore. 
   • Name. Ensure the Job Name in Yardi Voyager® is accurately reflected here. This will correspond to the 'Project Title' in Procore. 
   • Procore Project Template. If you want to apply an existing project template to the new Procore project, select a template from the list. If you do not want to apply a template, choose 'Do Not Apply A Template....'. Note: The selections in this list are created in the Portfolio tool. See Configure a Project Template. 
5. For each project line item, accept or reject the project:
   • To accept the job and import as a new Procore project, click Add to Procore. 
   • To reject the job and prevent it from being imported into Procore as a new project, click the icon.