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Configure Cost Code Preferences for Viewpoint Vista


How to configure the cost code preferences for your company's account when the ERP Integrations tool is integrated with your company's Viewpoint Vista system.

Things to Consider

  • Required User Permission:
    • 'Admin' level permission to the company's Admin tool. 
  • Additional Information:
    • Because integrated ERP systems (e.g., Sage 100 Contractor (BETA), Sage 300 CRE, Spectrum, QuickBooks, or Viewpoint Vista) do NOT support cost code divisions, you must add a division for your cost codes to Procore. 


  1. Navigate to the company's Admin tool. 
    This reveals the Company Settings page.
  2. Under Project Settings, click Cost Codes.
    Note: "Cost Codes" in Procore are equivalent to "Phase Codes" in Viewpoint Vista. 
    This reveals the Viewpoint Vista Standard Costs Code Lists page. 
  3. In the Standard Cost Code Lists page, mark the  Available for Use On New Project checkbox to define which cost code list(s) you want to make available on new projects:
    • Viewpoint Vista Standard Cost Codes
      If you will be integrating at least one (1) project in your company's Procore account with Viewpoint Vista, place a checkmark in this box. This setting allows new Procore projects to use your Viewpoint Vista Standard Cost Code list.
      • If you want to view the codes on this list, click View to open the Viewpoint Vista Standard Cost Codes page.
      • If you will be integrating one (1) or more projects with Viewpoint Vista, you should always enable this option. These cost codes can only be modified in Viewpoint Vista, so you will notice that when you click a cost code, the Edit button at the top of the cost code tree is grayed out an unavailable. 
      • If you want to edit a Division, click one of the gray folders in the cost code tree. Then click Edit. This opens the Edit Code window where you can change the value in the Description field and click Update.  Because the Division concept is only relevant to Procore, updates only affect the formatting of your cost codes in Procore. Divisions have NO effect on your cost codes in Viewpoint Vista.
      • After reviewing the codes, you can click the Cost Codes link under Project Settings in the right pane to return to the Standard Cost Code Lists page.
    • Standard Cost Codes List
      If you will NOT be integrating one (1) or more projects with Viewpoint Vista, place a checkmark in this box to allow new Procore projects to use the Standard Cost Code list. Remove the checkmark if you do not want to use the Standard Cost Code list on your company account's new projects.
      • Projects using the Standard Cost Code List cannot be integrated with Viewpoint Vista.
      • The Standard Cost Code list can either be the default list that is included with Procore or a custom cost code list that was imported for your company. See Import Cost Codes to Procore.
  4. Click Update.
    This makes the selected cost code list available for use on new projects.

Next Steps

See Also