To send new (i.e., 'unsynced') cost codes that have been added to the 'QuickBooks Standard Cost Codes' list in the company's Admin tool to the ERP Integrations tool, where it can then be accepted for export to QuickBooks by an accounting approver.
If you have added new cost codes to the 'QuickBooks Standard Cost Codes' list in the company's Admin tool, those codes will need to be synced with your integrated QuickBooks system. To do this, you must first send the new codes to the company's ERP Integrations tool where it can then be accepted for export to QuickBooks by an accounting approver. After acceptance, the data is exported to your integrated ERP system where they will appear as 'Service Items' in the QuickBooks Items list.
Important! Anytime you add one (1) or more new cost code(s) to the 'QuickBooks Standard Cost Codes' list in Procore, it is recommend that you always export those new codes to your integrated QuickBooks system before attempting to export data that are associated with those codes from other Procore tools (e.g., Budget, Commitments, Change Orders, and so on).
Things to Consider
- Required User Permissions:
- 'Admin' user permissions on the company's Admin tool.
- Required ERP System:
- A supported edition of QuickBooks. See Supported Editions.
- The ERP Integrations tool must be enabled for the company. See Request to Enable the ERP Integration for QuickBooks.
- Complete the steps in Add New QuickBooks Standard Cost Codes to Procore's Company Level Admin Tool.
- Navigate to the company's Admin tool.
This reveals the Company Settings page.
- Under Administrative Settings, click Cost Codes.
- Ensure that you have added the desired cost codes
- In the right pane, click the Send to ERP button.
- If the button is grayed-out and unavailable, hover the mouse cursor over the button to view a tooltip describing the reason the button is not available. Typically, this is because the page needs to be refreshed.
- If you have previously sent information from the Admin tool to the ERP Integrations tool, the button on the label will read Re-send to ERP.
This sends the new (i.e., 'unsynced') cost code(s) to the ERP Integrations tool where it can then be accepted or rejected for export to QuickBooks by an accounting approver.