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Integration by Procore: Send a Commitment to ERP Integrations for Accounting Acceptance


To send a commitment to the ERP Integrations tool to be accepted for export to Viewpoint® Spectrum®.

Things to Consider

  • Required User Permission:
    • 'Admin' level permission on the project's Commitments tool.
  • Prerequisites:
    Before you can send a commitment (e.g., purchase order or subcontract) to the ERP Integrations tool, it must satisfy these prerequisites:
  • Additional Information:
    • Description: This field maps to the 'Vendor Message' field in Viewpoint® Spectrum®. An entry in this field is NOT required for export to Viewpoint® Spectrum®. 


  1. Navigate to the project's Commitments tool. 
    This reveals the Commitments page.
  2. Locate the desired commitment and click Edit

    For companies using the ERP Integrations tool, color-coded icons and ribbons appear in relevant areas of Procore to show the current status of an item. 

    icon-erp-rejected.png ribbon-erp-rejected.png YELLOW Data that was sent ERP Integrations tool for approval has been retrieved from the tool by an end user.
    Data that was sent to the ERP Integrations tool has been rejected for export to the integrated ERP system by an accounting approver.
    icon-erp-synced.png ribbon-erp-synced.png GREEN Data is synced between Procore and an integrated ERP system.
    icon-erp-sent.png ribbon-erp-sent.png BLUE Data was sent to the ERP Integrations tool and is waiting for accounting approver to accept it for export to the integrated ERP system. 
    erp-accountant-badge.png   GREEN When a user is designated as an accounting approver, this badge appears next to their user profile in the Company and Project Directory. 
  3. Modify the commitment as needed.
    Note: Make sure your specified values do not exceed the character limits for each field.
    Important! Before you can export a commitment from Procore, it must satisfy the following requirements: 
  4. Click Send to ERP.


    • If the Send to ERP (or Re-send to ERP) button is grayed out and unavailable, hover your cursor over the question mark (?) to learn why. Typically, it's because the project's ERP data has not yet been synced or because the item does not meet the minimum requirements (see above). 
    • If the Retrieve from ERP button appears, the data has already been sent to the ERP Integrations tool. 
    • The system sends the commitment to the ERP Integrations tool and locks it in the Commitments tool (i.e., to prevent users from editing it) before the accounting approver can review it:
      • Contract Company. You cannot edit the company.
      • Title. You cannot edit the commitment's title.
      • Status. You cannot edit the status of the commitment.
      • Default Retainage. You cannot edit the percentage value in the commitment.