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Procore

Consolidate and Link Acumatica® Vendors to Procore Companies

Objective

To consolidate your list of vendors in your Acumatica Cloud ERP and Procore directories so that there are no duplicates and that active Acumatica Cloud ERP vendors can be linked to their matching entry in Procore. 

Background

Now that all of your Acumatica Cloud ERP data is visible in Procore, the next step is to consolidate your list of contacts. It’s important to remember that a “vendor” in Acumatica Cloud ERP is equivalent to a “company” in Procore. Therefore, you must make sure that the vendors in your Acumatica Cloud ERP account are accurately represented in your Procore Directory at the Company level. Remember, you only need to link the vendors and companies that you’re going to use in new construction projects that will be managed in Procore. If you have a large number of vendors in your Acumatica Cloud ERP database that will not be involved in any new construction projects, it’s not necessary to establish an accurate link between your Acumatica Cloud ERP and Procore directories. However, it is recommended that you archive those inactive Acumatica Cloud ERP vendors in Procore.

It’s recommended that you consolidate your directories in the following order.

  1. Link to Existing Company: If a Acumatica Cloud ERP vendor exists in Procore, you can link them together. (Note: You can only link “active” companies in Procore.)
  2. Add to Procore: If a Acumatica Cloud ERP vendor does not exist in Procore, you can add it as a new company in the Procore account’s Company level directory and link them together.
  3. Archive: If a Acumatica Cloud ERP vendor will not be used in any future jobs/projects managed with Procore, you can mark it inactive in Acumatica Cloud ERP and it will appear in the 'Archived' filter in the Filters menu in the sidebar of the Vendors subtab in the ERP Integrations tool. (Note: Archived vendors can easily be unarchived at any time.)

Things to Consider

  • It's strongly recommended that you first try to link any Acumatica Cloud ERP vendors that already exist in your Procore account's Company level Directory.

Steps

  1. Remove Company Duplicates from the Procore Directory
  2. Link a Acumatica Cloud ERP Vendor to a Procore Company
  3. Add a Acumatica Cloud ERP Vendor to Procore's Company Directory
  4. Archive a Acumatica Cloud ERP Vendor in Procore