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When do the download links in emails sent from Procore expire?

Table of contents

Background

In certain Procore tools, you can use the built-in Emails tool to email project-specific items (e.g. submittals, inspections, etc.) to other users in your Directory. The email will contain a hyperlink that the recipient can use to download the item.  

Below is a list of items per tool that can be emailed from Procore. Refer to the table at the bottom of the page for tutorials on how to email these items as well as information about when the download links expire.

  1. Prime Contract
    • Prime contract, potential change orders, change order packages, payment applications
  2. Commitments
    • Purchase order contracts, work order contracts, potential change orders, change order requests, change order packages, request for quotes, field orders, requisitions
  3. Change Orders
    • Potential change orders, change order requests, change order packages
  4. RFIs
    • An RFI from the item's view page
  5. Submittals
    • A submittal from the item's view page
  6. Transmittals
    • A transmittal from the item's view page
  7. Inspections
    • A inspection from the item's view page
  8. Punch List
    • A punch list item from the item's view page
  9. Meetings
    • A meeting from the item's view page
  10. Schedule
    • A schedule item from the item's view page
  11. Daily Log
    • All the logs from a day's Daily Log from the item's view page
  12. Reports
    • A report from the report's view page
  13. Photos
    • A photo from the item's view page
  14. Drawings
    • Single drawing from the list page and log page
    • Single drawing with markups from the list page and log page
    • Multiple drawings from the list page and log page
    • Multiple drawings with markups from the list page and log page
  15. Documents
    • A single file from the file view page
    • A single folder and its contents from the folder's view page

Answer

Use the table below to find tutorials and automatic expire information about the related download links. Once a download link has expired, it can no longer be used to download the item. 

Task Notes 1 week 2 weeks 30 days >1 year
Email a Commitment         icon_checkmark_h17.png
Email a Daily Log         icon_checkmark_h17.png
 Email a Meeting         icon_checkmark_h17.png
Email a Payment Application         icon_checkmark_h17.png
Email a Potential Change Order         icon_checkmark_h17.png
Email a Subcontract         icon_checkmark_h17.png
Email a Transmittal         icon_checkmark_h17.png
Email Bid Documents Link expires one day after the bid due date        
Email Drawings

Single drawing from the view page: 1 week

A single drawing with markups or multiple drawings from the list page: 2 weeks

 

icon_checkmark_h17.png icon_checkmark_h17.png    
Email Files and Folders from the Documents Tool

Folder: expires in 30 days
Single file: >1 year

 

    icon_checkmark_h17.png icon_checkmark_h17.png
Email Forward a Change Order         icon_checkmark_h17.png
Email Forward a Submittal         icon_checkmark_h17.png
Email Forward an RFI         icon_checkmark_h17.png
Email Inspections         icon_checkmark_h17.png
Email Prime Contract         icon_checkmark_h17.png
Extract Project Information (Company level Admin) Link expires in >1 year       icon_checkmark_h17.png
Extract Project Information (Project level Admin) Link expires in >1 year       icon_checkmark_h17.png
Email Punch List Item(s)         icon_checkmark_h17.png
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