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Procore

How do I set the accounting method for a commitment or prime contract?

Answer

In Procore, the accounting method on a commitment (i.e., purchase order or subcontract) or prime contract can be set to one of the following:

  • Amount Based
    Choose this method to enter a lump sum amount of an SOV line item. With this method, users enter a single amount. 
  • Unit/Quantity Based
    Choose this method when ordering materials in quantity. With this method, users enter a quantity and unit price for the line item on your SOV and Procore automatically calculates the total for the line item for you 
Where do I configure the accounting method?
  1. Navigate to the Commitments or Prime Contract tool.
  2. Locate the commitment or prime contract to work with. 
  3. Click Edit.
  4. Click the Advanced Settings tab.
  5. Click Edit.
  6. Under Schedule of Values, select Amount Based or Unit/Quantity Based.
Things to Consider
  • If a commitment or prime contract change order needs to use a Unit/Quantity Based accounting method, the commitment's or prime contract's accounting method must be Unit/Quantity Based. It is not possible to have an Amount Based commitment or prime contract with Unit/Quantity Based commitment change orders or prime contract change orders.
  • If a commitment or prime contract is using Unit/Quantity Based accounting method, individual line items in the original SOV or a change order SOV can utilize the Subtotal Override option to use an Amount Based accounting method.
  • Line items that are Unit/Quantity Based with the default calculated method will be billed for in terms of quantity in subcontractor invoices or owner invoices.
  • Line items that are Unit/Quantity Based with subtotal override method will be billed for in terms of dollar value/amount in subcontractor invoices or owner invoices.
  • If a commitment or prime contract is using a Unit/Quantity Based accounting method, the Materials Presently Stored column will not be available in subcontractor invoices or owner invoices.
  • If a commitment is using a Unit/Quantity Based accounting method, the Subcontractor Schedule of Values is NOT available. 

See Also