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Procore

Does a subcontractor need a copy of the billing invite to submit an invoice?

Answer

No. The billing invitation and reminder emails that Procore sends to your subcontractor are courtesy notifications designed to notify them when a new billing period has been created and the due date for that billing period is nearing. As long as your subcontractors meet the requirements detailed in Submit an Invoice as a Subcontractor, they can submit an invoice at any point between the creation of a new billing period and its due date. 

How is a billing invitation sent?

When a representative for a general contractor creates a new billing period, they have the option to send out an automated billing invite to anyone who is either (1) named on the 'Private' list for the invoice or (2) a member of the Commitment tool's default 'Invoice Contact' list. See Start a New Billing Period and Send Invoice Emails and Create Invoice Contacts.

What do I do if a subcontractor reports that the billing invitation is lost or missing?

Should one of your subcontractors report that they do NOT have a copy of the billing invitation, they can simply log in to Procore, navigate to the Commitments tool, and then follow the appropriate steps in Submit an Invoice as a Subcontractor.