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Procore

BIM/VDC RFI Process

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Process for Coordination RFIs, particularly when they come from our 3rd party modelers.  First, the RFI Manager should always remain a KAST APM/PE, not be changed to a VDC Manager.

  1. VDC Manager receives RFI from 3rd party
    1. vets the RFI
    2. If valid, re-writes RFI in Procore to match KAST standard
    3. Set status to “draft”
    4. Add any pertinent attachments from 3rd party
    5. Add self to "distribution"
    6. Use “email” tool in RFI to send to RFI Manager for forward to A/E
  2. RFI Manager processes RFI
    1. Set assignees (architect is always required assignee)
    2. Add distribution (typically KAST and Owner)
    1. Ensure that VDC Manager is on distribution
      1. Create as “open”
  3. A/E adds response
    1. RFI manager and all on distribution will get notified of response
  4. VDC manager will get notified (if on distribution) and review
    1. Use “email” tool in RFI to notify RFI Manager as to whether response valid or not
  5. If Valid, RFI Manager marks response as “official” and sends out to subs using “email” tool in RFI
  6. If not Valid, VDC Manager to add response with clarification
    1. Use "email" tool on RFI to forward to subs if not sure
      1. "official response" must be checked for sub to see it
    2. Process starts at 1e again
    3. RFI Manager needs to change Ball in Court back to Assignee