To send a new correspondence from your Bidding tool to notify your bidders of addendums or other changes to the bid package's information.
Things to Consider
Required User Permissions: 'Admin' level permissions in Procore's Bidding tool.
In Procore, a correspondence is an addendum or email to your invited bidders.
You don't necessarily have to attach any new documents or drawings to the bid set if you've already updated the set in your bid folder in Procore's Documents tool. The new set of bid documents in the Documents will be available to them automatically using the download/view online link.
Navigate to the Bidding tool.
Select the bid package of which you wish to send a new correspondence.
Navigate to the Correspondence subtab.
Click New Correspondence.
Fill out the fields described below.
BCC: This section will automatically populate with all invited bidders unless they have indicated that they will not bid. You can delete any users by clicking on the red X icon. However, you can only add contacts who have been invited to bid on this bid package.
Subject: This will be in the subject of the email.
Attachments: Attach any relevant files to this correspondence by clicking Attach File(s), or by dragging and dropping from your computer.
Message: Include a message for the correspondence
Review your correspondence, and click Send. (Note: This will send an email with your message, attachments, and subject to the users in the BCC list. Any users you send this message to will not see the other contacts you've sent the correspondence to.)
Procore Technologies, Inc., the world's number one most widely used construction management software, helps firms drastically increase project efficiency and accountability by streamlining and mobilizing project communication and documentation. Hundreds of thousands of registered Procore users manage all types of construction projects including industrial plants, office buildings, apartment complexes, university facilities, retail centers, and more.