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Resend a Rejected CCO to ERP Integrations for Accounting Acceptance

This documentation details alpha, beta, and other prerelease software, and its accuracy and reliability is not guaranteed by Procore Technologies, Inc. It is being provided online for internal use and evaluation by authorized Procore Beta Participants only. To determine if your company is a Procore Beta Participant, please contact your Procore Procore point of contact. Procore is not responsible for and expressly disclaims all warranties of any kind with respect to this documentation and will not be responsible for any harm, loss, costs, or damages incurred due to its use.

 

 

Objective

To resend a modified Commitment Change Order (CCO) to the ERP Integrations tool after it has been rejected for export to an integrated ERP system by an accounting approver

Background

If a change order has previously been sent to the ERP Integrations tool for acceptance by an accounting approver, the approver has the option to submit a 'Reject' response. When rejected, the approver will typically include a reason for the rejection (i.e., to summarize the issue(s) that must be corrected in order to achieve acceptance). Procore also sends an automated email notification to the person who sent the change order to the ERP Integrations tool. 

At this point, the next step is to address the reasons for the rejection in an updated change order. After the change order is fixed, you can use the steps below to resend the commitment to the ERP Integrations tool for accounting acceptance. 

Things to Consider

  • Required User Permission:
    • 'Admin' on the Commitments tool.
  • Prerequisites:
    • You will only see the Re-send to ERP action button if the CCO was previously sent to the ERP Integrations tool and rejected for export by an accounting approver.
    • If a CCO that you created has been rejected for export to Viewpoint Vista by an accounting approver, the person who created the CCO will received an automated email notification with the subject line, '<Your Company Name>: ERP Commitment Rejection Notification.'
  • Additional Information:
    • Since there are several reasons why a CCO could have been rejected, you may need to fix multiple issues. Hopefully, the accountant that rejected the CCO left a detailed explanation about what needs to be resolved before the CCO can be accepted.
    • You are not required or obligated to re-send a rejected CCO.
    • When you re-send a previously rejected CCO for approval, the designated accounting approver for the project will immediately receive an email notification at the same time to help expedite the approval process since you may not be able to wait for accounting approvers to receive the "ERP Integrations Daily Summary" email to learn about the resubmitted CCO. 

Steps

  1. Identify the rejected CCO as follows:
    • Locate the 'ERP Commitment Rejection Notification' email in your Inbox. Review the 'Rejection Comments' and then click the View Online link.
      OR
    • Navigate to the Commitments tool and locate the rejected CCO in the 'Committed-Summary' list and click Edit.
      (Notes:
      • When an item is rejected or retrieved from the ERP Integrations tool, an olive banner appears on the line items. 
      • To view rejection comments, click the Change History subtab and look for the 'Rejected Message' line item. The rejection comments appear in the 'To' field). 
  2. Return to the CCO and fix the issues.
  3. Click Re-send to ERP.
    This re-sends the CCO to the ERP Integrations tool where it can be accepted or rejected by the accounting approver. 

See Also