To configure the settings for the ERP Integrations tool for QuickBooks.
Things to Consider
Required User Permissions:
'Admin' level permissions on the company's ERP Integrations tool.
Navigate to the company's ERP Integrations tool. This opens the QuickBooks Integration page.
Click the Configure Settings icon.
Under the 'Connection Settings' area you can update the QuickBooks service connection for Procore:
Service URL. Enter the URL for the QuickBooks Microservice.
Service User. Enter the user name for the QuickBooks Microservice.
Edit Credentials. Click this link to reveal the Service Password box. Enter the new password for your QuickBooks Microservice Account here or click Cancel to keep the current password.
Status. Shows the current status of the service connection. The statuses are 'Connected' and 'Not Connected.'
Under the 'General Settings' area:
Automatically Add New Cost Codes to Budgets on QuickBooks-Integrated Projects. Mark this checkbox so any new cost codes created in QuickBooks will be automatically imported into Procore as new budget line items (e.g., if the cost codes do NOT exist in the Budgets tool).
Procore's Budget Direct Cost Columns. Choose between these options:
Read Only, Populate From QuickBooks. Choose this option if you want the data in the 'Direct Cost' column in the project's Budget tool to be Read-Only and populated with data from QuickBooks. OR
Editable, Do Not Populate From QuickBooks. Choose this option if you want the data in the 'Direct Cost' column in the project's Budget tool to be editable and populated with data from the Direct Costs tool in Procore. (Notes:
If the Direct Costs tool is an active tab on the project, data will always be editable and populated from the Direct Costs tool.
If you want to hide the 'Job To Date Costs' column in the Budget tool, mark the Hide Job To Date Costs Column on the Budget box).
Vendors will be Automatically Updated. Choose between these options:
Automatically Update Vendors when Refreshing the Vendor List. When a vendor is updated in QuickBooks, the vendor data will also be refreshed in Procore. OR
Do Not Update Vendors. When a vendor is updated in QuickBooks, the vendor data will NOT be refreshed in Procore.
Procore Technologies, Inc., the world's number one most widely used construction management software, helps firms drastically increase project efficiency and accountability by streamlining and mobilizing project communication and documentation. Hundreds of thousands of registered Procore users manage all types of construction projects including industrial plants, office buildings, apartment complexes, university facilities, retail centers, and more.