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Procore

Integration by Procore - Workflow Diagrams

The following workflow diagrams explain the order of operations when creating certain types of items in a Procore account that's integrated with Viewpoint® Spectrum®.

Sync Procore Projects with Viewpoint® Spectrum® Jobs

 

Where do you want to create the job/project?
Where do you want to cr...

 

Create a New Job in Viewpoint® Spectrum®
Create a New Job in Vi...

 

Add a Procore Project to Viewpoint® Spectrum®
Add a Procore Project...
PROCORE
PROCORE
SPECTRUM
SPECTRUM

 

Add a Viewpoint® Spectrum® Job to Procore
Add a Viewpoint® Spectrum...

 

START
START

 

END
END
LEGEND
LEGEND
Performed in ERP system
Performed in ERP system
JOB SYNCED TO SPECTRUM
JOB SYNCED TO S...
JOB SYNCED TO PROCORE
JOB SYNCED TO P...

 

Accept or Reject a Project for Export to Viewpoint® Spectrum®
Accept or Reject a Pro...

Add a Viewpoint® Spectrum® Job to Procore

LEGEND
LEGEND
Performed in ERP system
Performed in ERP system

 

Create a New Job in Viewpoint® Spectrum®
Create a New Job in Vi...

 

Add a Viewpoint® Spectrum® Job to Procore
Add a Viewpoint® Spectrum...

 

END
END
JOB SYNCED TO PROCORE
JOB SYNCED TO P...

 

START
START

Add a Procore Project to Viewpoint® Spectrum®

Create and Sync Vendors

 

Create a Vendor in ERP System
Create a Vendor in ERP...
PROCORE
PROCORE
ERP SYSTEM
ERP SYSTEM

 

START
START

 

END
END
LEGEND
LEGEND
Performed in ERP system
Performed in ERP system

 

Where did you create the Vendor/Company record?
Where did you create the Ve...

 

Does the matching company record already exist in Procore?
Does the matching company record...

 

Where did you create the Company in Procore?
Where did you create the C...

 

Add a Company to the Project Directory
Add a Company to the Pr...

 

Add a Company to the Company Directory
Add a Company to the Com...
PROJECT DIRECTORY
PROJECT DIR...
COMPANY DIRECTORY
COMPANY DIR...

 

Import a Vendor from ERP to Procore's Company Directory
Import a Vendor from ER...

 

Does the matching vendor record already exist in ERP System?
Does the matching vendor record alr...
AUTO-ADDED TO COMPANY DIRECTORY
AUTO-ADDED TO...

 

Link Vendors in ERP to Matching Companies in Procore
Link Vendors in ERP to M...

 

Export a Vendor/Company to ERP Integration
Export a Vendor/Company...

Set Up and Export a Budget

Follow the steps below to either (1) import a Viewpoint® Spectrum® budget into Procore, or (2) create a budget in Procore and then export it to Viewpoint® Spectrum® with the Integration by Procore.

 

How do you want to set up the project's budget in Procore?
How do you want to set up the pr...

 

Import a Budget (CSV)
Import a Budget (CSV)

 

Add a Budget
Line Item
Add a Budget...

 

Lock a Budget
Lock a Budget

 

START
START

 

END
END
BUDGET EXPORTED TO ERP
BUDGET EXPORTE...
LEGEND
LEGEND
Optional Step
Optional Step

 

Send a Budget to
ERP Integrations for Accounting Acceptance
Send a Budget to...

 

Accept the budget for export?
Accept the budget for export?

 

Edit a Budget
Edit a Budget

 

Resend a Rejected Budget to ERP Integrations for Accounting Acceptance
Resend a Rejected Budget t...

Update and Export a Budget

If you need to update a budget in Procore after exporting it to Viewpoint® Spectrum® with the Integration by Procore, use the workflow below as a guideline.

 

 

Add a Partial Budget Line Item
Add a Partial Budget L...

 

START
START

 

END
END

 

Create a Budget Modification
Create a Budget Modifi...

 

Delete a Budget
Line Item
Delete a Budget...

 

Send a Budget to
ERP Integrations for Accounting Acceptance
Send a Budget to...

 

Do you need to update the project's budget in Procore?
Do you need to update the proj...

 

Edit a Budget
Edit a Budget

 

Resend a
Rejected Budget to
ERP Integrations for Accounting Acceptance
Resend a...
UPDATE OPTIONS
UPDATE O...
Accept or Reject
a Budget for Export to 
ERP
Accept or Reject...
Optional Step
Optional Step
LEGEND
LEGEND
Procore Budget Tool
Procore Budget Tool
ERP Integrations Tool
ERP Integrations Tool
BUDGET EXPORTED TO ERP
BUDGET EXPORTE...

Create and Export Commitments

Follow the steps below to create commitments in Procore and then export them to Viewpoint® Spectrum® with the Integration by Procore.

 

 

Which type of commitment
will you create?
Which type of commitment...

 

Create a Subcontract
Create a Subcontract

 

Create a
Purchase Order
Create a...

 

Send a
Commitment  to
ERP Integrations for Accounting Acceptance
Send a...

 

START
START

 

END
END
COMMITMENT EXPORTED TO ERP
COMMITMENT EXP...

 

Edit a Commitment
Edit a Commitment

 

Resend a Rejected Commitment to ERP Integrations for  Accounting Acceptance
Resend a Rejected Commitme...
APPROVED
APPROVED
Accept or Reject
a Commitment for Export to ERP Integration
Accept or Reject...
APPROVED
APPROVED
LEGEND
LEGEND
Procore Commitments Tool
Procore Commitments Tool
Optional Step
Optional Step
ERP Integrations Tool
ERP Integrations Tool

Create and Export CCOs

Follow the steps below to create CCOs in Procore and then export them to Viewpoint® Spectrum® with the Integration by Procore.

 

Create a Commitment Change Order (CCO)
Create a Commitment Ch...

 

Create a CCO from
a Change Event
Create a CCO from...

 

Send a CCO to
ERP Integrations
for Acceptance
Send a CCO to...

 

START
START

 

END
END
CCO EXPORTED TO ERP
CCO EXPORTED T...

 

Edit a CCO
Edit a CCO

 

Resend a
Rejected CCO to
ERP Integrations for Accounting Acceptance
Resend a...

 

Accept or Reject
a Commitment for Export to ERP Integration
Accept or Reject...
Is the Change Events tool enabled?
Is the Change Events to...
LEGEND
LEGEND
Procore Commitments Tool
Procore Commitments Tool
Procore Change Events Tool
Procore Change Events Tool
Optional Step
Optional Step
ERP Integrations Tool
ERP Integrations Tool
Procore Change Orders Tool
Procore Change Orders Tool