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Procore

Should I update my Budget View to add RFQ values to the Budget?

Background

RFQ amounts can now be shown in the Budget! This allows you to reflect the most recent cost in your Budget as it transitions through each step of the Change Event process - first as a ROM, then an RFQ, then a CCO. This keeps your projected costs up-to-date with the most current amounts.

 

The best part is your Budget does all of the work! You can set up your configurable Budget view to automatically remove older amounts (ROM), replace them with newer amounts (RFQ), then ultimately replace them with the final amount (CCO).

Answer

If you are already showing ROM in your Budget view:

If you're using RFQs, you'll need to update your view immediately to accurately show these potential costs on your budget. To make these updates, add a new column for RFQs and include that in your Project Cost column. This is a quick and simple addition, just like when you first added ROM to your budget view. See Edit Views with ROMs below.

If you're not showing ROM in your Budget view

We recommend taking advantage of this great feature, but it's not required. If you'd like to add ROM values to your budget view, see Add a ROM and RFQ Source Column to a Budget View (Next Gen).

Edit Views with ROMs

  1.  Navigate to the company's Admin tool.
  2. Click Budget Configuration.
  3. Select the view with the column that includes ROM.
  4. Click Configure Columns.
  5. Click + Source Column or click Create in the top right corner and choose Source from the drop-down menu.
  6. Type a name for the column heading in the Column Name box (e.g. Cost RFQ)
  7. From the Column Source list, select Change Events so that your budget view will use that tool as the source for the new column's data.
  8. Mark the box next to RFQ (Request for Quote).
  9. To show Cost RFQs in Budget (for In Scope Change Events) use the following filters:
    • Under Prime PCO, deselect Without Price. No filters should be selected.
    • Under Commitment Cost, select Without Cost.
      Note: Marking the box next to Without Cost will ensure that only values that do not have CPCOs (2-tier or 3-tier)/CCOs (1-tier) associated with them are included in the column value.
    • Under Scope, select In Scope and TBD as a filter.
      Note: You can also filter by Change Event Status; all statuses that are not considered "Void" will be checked by default. Custom statuses will not be shown by name, but will be included by default if they are considered "Open," "Closed," and "Pending." For more information on custom statuses, see Set the Default Change Management Configurations.
      Note: You can also filter by RFQ status.
  10. Click Create to save your column.
  11. Add your new Cost RFQ column to your Projected Costs column by completing the following:
    1. Click Projected Costs in the list of columns.
    2. Click Edit.
    3. Select your RFQ column from the drop-down menu.
    4. Click Update.